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MCAEL Program Associate

Posted: Nov 09, 2018

Reports to: Program Manager
Status: Part-Time, 20 hours/week, consistent schedule M-F will be required

Position Overview
The Program Associate is part of the program team at MCAEL. The successful applicant will have experience: working in a fast-paced environment, managing programs, creating e-newsletters, collecting and synthesizing data in Excel, using a database, coordinating programs/events/meetings (Including recruitment, communication, scheduling and follow-up). This person will be part of a small program team.

Program Associate
Reports to: Program Manager
Direct reports:
Status: Part-time (20 hours/week)
which provides support, capacity building, funding, and/or grants management to over 65 adult ESOL programs in Montgomery County which includes 750+ instructors and staff reaching over 15,000 adult ESOL learners each year.


  • Provider Network Capacity Building
  • Assist program team with provider meetings and workshops planning including contacting speakers, arranging agendas, and developing materials
  • Ensure timely follow-up to meetings with any notes, communications, data input
  • Provide ongoing support to providers to respond to questions, connect them with network opportunities and facilitate collaboration
  • Support and facilitate network communications and collaboration and by connecting providers to other county resources
  • Support program team with any other events/meetings/conference planning and implementation

Grant Management

  • Provide grant management coordination including receiving and reviewing reports, checking and processing invoices for payment; assist in providing feedback to grantees
  • In consultation with Program Team develop annual request for proposals and timeline for annual MCAEL grant process
  • Recruit, schedule and manage grant panel communications
  • Coordinate the processes associated with grant applicants and grant panel processes, using online grant management system (i.e., receiving proposals, scheduling grant panel and interviews, and coordinating the overall review process)
  • Collect and analyze data to inform programming and grant priorities

Data Management and Analysis

  • Collect and analyze program data, including but not limited to: attendance and survey results from MCAEL workshops, trainings and meetings, annual surveys, and provider directory information
  • Assist program staff with preparing reports, presentations and articles to showcase MCAEL’s work and organizational results
  • Use Salesforce and Grants Management Database to ensure data and information is recorded and accurate
  • Community Engagement:
  • Attend MCAEL events and support MCAEL events and meetings as necessary and appropriate
  • Create and plan electronic communications, newsletters and other communications as needed to provider and instructor communities
  • Other duties as assigned depending on the needs of the organization

Qualifications (a combination of degrees and other relevant experience may be considered)

  • Bachelor’s degree, preferred
  • Experience working with a nonprofit or other program management
  • Commitment to working with nonprofits and/or community entities
  • Data collection skills required along with an ability to assess data and recommend action based on that data analysis
  • Experience working as part of a team
  • Excellent written, oral and interpersonal skills to communicate effectively with varied audiences.
  • Excellent command of Microsoft Office
  • Experience with Salesforce or other database preferred
  • Appreciation and interest in working to support a diverse community in Montgomery County
  • This job may require lifting items up to 25 lbs and moving tables and chairs for meetings.

MCAEL seeks to hire individuals who have interest and experience in any or all of the following: building community, immigrant integration, coalition building, partnership development and adult education. Bring an inquiring mind, a desire to address community development by helping those without English literacy skills acquire them, passion, grassroots organizing, innovative thinking and flexibility are all traits that would enable a MCAEL employee to be successful. Additionally, bilingual or multilingual capabilities are preferred. Experience living in a culture that is not one’s native culture would be a plus. MCAEL’s staff is small but mighty, thus the ability to work as a part of a dynamic, high energy team and individually to accomplish mutually shared goals and support a growing and dynamic coalition of 60+ programs, 1500 staff and instructors and almost 15,000 learners is critical.

Interested applicants should submit cover letter, resume, and a list of three references to Applications will be reviewed on a rolling basis until the position is filled.

Salary: Commensurate with experience. Other benefits include: retirement plan, vacation, sick and personal time at a rate commensurate with employment status; professional development support.

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